1BERKSHIRE ALLIANCE MEETING ROOM RENTAL AGREEMENT
These terms and conditions govern the rental of meeting room(s) provided by 1Berkshire Alliance (hereinafter referred to as “the Organization”) and apply to all individuals and entities (“the Renter”) who reserve and use these facilities. 

By booking a meeting room, the Renter agrees to the following terms:

Booking and Payment: 

• Reservations must be made 1 week in advance and are subject to availability.
• Full payment is required at the time of booking unless other arrangements are approved by the Organization.
• Additional charges may apply for extended use, additional services, or damages incurred.
• Rental fee does not include publicity or promotional assistance
• Pricing includes up to four (4) hours.  

Cancellation and Refund Policy: 

• Cancellations made 72 hours in advance of the booking date will receive a full refund.
• No-shows shall not result in a refund.

Use of Facilities: 

• The meeting room may only be used for lawful purposes and activities consistent with the Organization’s policies. 
• The Renter is responsible for ensuring attendees comply with all applicable laws and regulations.
• The Renter must not exceed the maximum room capacity.

Liability and Damage: 

• The Renter is responsible for any damage to the room, furniture, or equipment caused during the rental period.
• The Organization is not liable for any loss, theft, or damage to personal property.
• The Renter agrees to indemnify and hold harmless the Organization from any claims arising from the rental use. 

Conduct and Noise Control:

• Renters must maintain appropriate noise levels and not disturb other occupants of the facility.
• The Organization reserves the right to terminate an event if disruptive behavior occurs.

Food and Beverage Cleanup:

• The Renter is responsible for bringing in any food, beverages, snacks, etc. and all materials or products to support refreshments (i.e. paper products, serving dishes, utensils, etc.). 
• A water cooler, hot water and Keurig machine are available for use.  Renter is to supply K-cups for Keurig, creamer, etc. 
• The Renter is responsible for cleaning up after use and returning the room to its original condition. 
• Garbage cans and extra bags will be provided to the Renter. 
• The Organization will take care of bagged garbage.
• Additional cleaning fees may apply if the room is left in an unsatisfactory condition.

Equipment and Technology:

• Use of the Organization’s equipment must be requested in advance and subject to availability.
• The Organization is not responsible for technical malfunctions or compatibility issues with external equipment.
• Public Wireless Wifi is available.

Security and Access:

• Renters must adhere to the Organization’s security procedures.
• Access to the facility is only permitted during the reserved time slot. 
  • A representative of the Organization will be present for the duration of the booking agreement and will provide assistance to the Renter exclusively to facilitate the usage of the premises as described in the terms and conditions.
• The Organization Representative will be responsible for opening and closing/locking the doors; as well as assistance with all amenities discussed in this contract; no other assistance is provided as part of this agreement.
• Renter is only allowed access to the meeting space that has been booked.
  
  

Termination of Rental Agreement:

• The Organization reserves the right to refuse or cancel any reservation at its discretion. In the event the organization cancels the reservation a refund will be issued.
• Failure to comply with these terms and conditions may result in immediate termination of the rental agreement without a refund. 

By confirming the reservation, the Renter acknowledges that they have read, understood and agreed to these terms and conditions.